Bookkeeping / Administrative Assistant

Job Description

We are seeking to add a part time bookkeeping / administrative assistant to our small team. This role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate and timely financial management. This position is based in Brewer (Bangor), Maine, and is primarily an in-person position. We envision this role to be a flexible 10-15 hours per week, reporting to the Deputy Director.

Key responsibilities include:

• General bookkeeping duties including invoices, payables, receipts, income, bank deposits
• Maintain multiple QuickBooks files, Google Sheets, and other record keeping systems
• Update and maintain financial reporting, including balance sheets and budgets 
• Reconciling multiple bank statements to accounting software
• Maintain organized and accurate financial records
• Maintain and update grants and other reports, keeping to deadlines
• Data entry, general office support and other duties as assigned

The ideal candidate will have:

• Proven experience with Quickbooks, Microsoft Office/Google Workspace, especially Excel, Google Sheets
• Comfort and confidence in learning new software and data systems
• Competency with general accounting practices, financial reporting, budgeting
• Excellent written and verbal communication skills
• Impressive attention to detail and follow through
• Ability to prioritize and manage multiple tasks and deadlines
• Ability to work independently and accurately maintain up to date systems
• High level of confidentiality and trustworthiness
• A collaborative working spirit and desire to explore ideas, test assumptions, and find solutions as a team.
• A commitment to FAM’s mission, values and approach, which focuses on grassroots organizing, leadership development, building power, social and economic justice in Maine. 

Application Process:

Timeline: Search will continue until a suitable candidate is found; the position will be hired as soon as an appropriate candidate is selected. 

How To Apply: Interested applicants should send all of the following: (1) cover letter, (2) resume, and (3) at least three references, to FAM @ foodandmedicine.org. Inquiries can be directed to fam@foodandmedicine.org. FAM is an equal opportunity employer. Women, members of the LGBTQ+ community, low-income, people of color, working class people are particularly encouraged to apply.

Compensation/Benefits:  Salary range is competitive for the region and depending on experience, starting at $20/hour. Benefits offered include a pro-rated employer paid health insurance, dental, and vision benefits; a retirement plan with match; compensatory time and generous paid time off covered under a union collective bargaining agreement. 

Posted July 1, 2026